With emails being so dominant in today’s technological society, sometimes it can get overwhelming sifting through the sea of emails, especially when you have a business or are a working professional. Instead of getting stressed out, take a step back, get out a notepad and write down these 5 tips to help stay on top of your emails.
Hints to help manage your inbox:
1. Create a “throwaway” account.
This is a great way to help you wade through what you do and don’t want to keep in your inbox. If you are someone who signs up for many things online or just wants a place to separate the unimportant emails from those that you really do need, you should create a throwaway account. [image]
Although the messages that are not as important will be going to this account, you still want to be sure you check it from time to time, so that you will know if you were sent something that you actually do need.
2. Label and filter.
If your email account allows you to, you should take advantage of the label and filter features. You can assign particular labels to certain messages or senders and then you do not have to worry about re-organizing those same messages in the future.
3. Cross everything off your to-do list.
I know there have been times where we have all checked our emails and maybe read one or two, with every intention to respond. Then, something pressing comes up or we are distracted by another task and forget that the emails were never give responses. An important thing to do is set up some kind of system so that if you do not get to your emails right away, you remember to go back later and cross them off your to-do list.
4. Star what’s important.
If you are given the option, use the “star” feature to highlight the emails that are urgent, that way you have the glaring yellow by those emails and you are less likely to forget about or overlook them.
5. Double check.
No matter how organized you are, there is always the opportunity for a mistake to be made. To try and avoid this, go through your inbox once a day to see if you overlooked any messages, if any require further care, or just to clear out your inbox a bit by deleting any unneeded emails.
Tools to organize your emails:
If you have a tendency to add yourself to a good amount of newsletters — or especially if you have a throwaway email address — Unroll.me may be just what you need. This free service monitors your emails and pulls out any that look like newsletters, placing them in a different folder. This allows you to read them (or not) at your leisure, and Unroll.me also gives you a quick and easy way to opt out of any newsletters that no longer interest you. [image]
Rapportive is a useful, free tool you can add to your Gmail inbox. It will show you details about the contacts you email, such as their photo, location, Twitter handle, and LinkedIn bio.